Who We Are
German Shepherd Rescue Elite (GSRE) was formed with the aim of rescuing, re-homing German Shepherd Dogs and educating people on the breed. GSRE is backed up by a team of unpaid volunteers who strive to aid and promote responsible ownership of the breed.
GSRE’s aim is to be the prevention and not always the cure, through offering education on the lovely breed and how to look after these amazingly intelligent and energetic dogs.
German Shepherd Rescue Elite is a company registered in England and Wales (company number 8289960) and a charity registered in England and Wales (charity number 1150928).
Data Protection
Our commitment to care does not stop with our dogs. We care about your personal data and ensuring you are informed about how we use it. GSRE will protect your data, and manage any information you share with us in line with data protection laws.
This Privacy Policy sets out how and why GSRE will collect and use your personal data and our legal basis for its use, to ensure you remain informed and in control of your information.
If you have any questions about how GSRE processes your information please contact us using the details below.
Personal Data We Collect, How and Why
This will depend on why you have approached GSRE, whether you wish to adopt or foster a dog, you wish us to find your dog a new home, you wish to volunteer for us, you wish to donate or fundraise for us, or you contact us for advice or a general enquiry.
Adoption/Fostering
This link will take you to the application form so you can see the information we would collect from you.
http://gsrelite.co.uk/contact/adopting-or-fostering/
The adoption process at the top of this form also clearly explains how your data is used and with whom within the charity it is shared with.
Rehoming Your Dog
This link will take you to the application form so you can see the information we would collect from you.
http://gsrelite.co.uk/contact/rehoming/
The rehoming process at the top of this form also clearly explains how your data is used and with whom within the charity it is shared with.
Volunteering
This link will take you to the application form so you can see the information we would collect from you.
http://gsrelite.co.uk/contact/join-as-a-volunteer/
The volunteering process at the top of this form also clearly explains how your data is used and with whom within the charity it is shared with.
Donating
GSRE does not collect any financial information from donors, such as bank details or credit card details. All donations made through Virgin Money Giving, for example, are subject to their own privacy policy, and payment details are never shared with GSRE.
If a Gift Aid declaration is completed, then this will be kept on file for the statutory requirement period along with a history of donations made. Your donation history and information is kept on a secure accounting package with very limited access.
Fundraising
Fundraisers must volunteer for GSRE, so will have been through the volunteering process.
Purchasing Merchandise
All payments made for merchandise purchased online, go through PayPal and are subject to their own privacy policy. Payment details are never shared with GSRE. Basic contact details may be shared with our nominated supplier for branded merchandise when sent directly to you.
General Enquiries
Your contact information is not collected and used in any way other than to respond to your enquiry.
Sensitive Data
Under Data Protection law, certain categories of personal information are recognised as sensitive, including health information, race, religious beliefs.
It is very rare that GSRE would collect any sensitive personal data other than general question of health in connection with adopting a dog, to ensure the dog is suitable for your personal circumstances. This could also apply when considering a volunteering application, to ensure you are volunteering for roles that are suited to you.
GSRE would only ever ask general health questions and never request or require any confidential medical information.
Summary
GSRE will only use your personal information to help us effectively deliver our charitable services and to help us raise funds for those charitable services.
How We Use Your Data
In simple terms, your personal data will be used to help us effectively deliver our charitable services or to help us raise funds for those charitable services.
Should you adopt or foster a dog from us, we would expect your personal information to be kept current with GSRE so we are able to have contact throughout the dogs’ lives.
We never share or sell your personal information with anyone who is not a registered volunteer for GSRE, and we only share your information with those volunteers directly involved with your GSRE interaction/s.
GSRE does not carry out any direct marketing and would not use your personal information in this way.
GSRE does email out a monthly newsletter to all volunteers and adopters but you have the right to opt out of receiving this at any time.
How the Law Applies to the Use of Personal Information
We are required under law to make sure that we have a valid ground for processing your data. The law sets out six different grounds for when personal data can be processed.
There are four legal grounds that are relevant to GSRE’s use of your personal information depending on your interaction with us.
Consent
By completing an application form to adopt/foster, rehome your dog or volunteer for us, you are giving your consent for us to use your personal information for a specific purpose. You are reminded of this when you get to the end of the application form before submitting it.
Legitimate Interest
The legal ground for processing means that we can process your personal information if we have a genuine and legitimate reason for doing so, and that reason is not overridden by your rights and interests as an individual.
Examples of the legitimate interest processing activities we undertake are:
- to conduct home visits to assess your suitability to adopt/foster from us
- to capture the information we need when we assess or take in a dog to allow us to care for that dog and ultimately rehome it
- to provide you with after care support once you have adopted an animal from us
- to register new owners’ details with microchip databases
- to process your donations and Gift Aid where you have asked us to do so
- for administration purposes
- to assess volunteer applications
- to communicate with volunteers about information that is essential to their role and about the wider activities of GSRE
We have considered and balanced our legitimate interests against individuals’ privacy rights in these scenarios and we do not believe that any adversely affect our supporters’ rights or interests.
Contract
We may have a contract with you which we can only fulfil by using your personal information, for example:
- you purchase something through our online store
- an adoption agreement
- a fostering agreement
- a transfer of ownership agreement
- a neutering agreement
Legal Obligation
Sometimes we may have a legal obligation to process information about you, for example, we are obliged to keep financial records including Gift Aid declarations for six years.
We are required to notify the local dog wardens about strays that come into our care.
Data Retention
We will retain personal information for different periods of time depending on your relationship with GSRE.
Examples:
- if you adopt a dog from GSRE we will retain your data for the life time of that dog
- If you donate to GSRE we will retain your data as required by statutory law
Data Sharing
GSRE will not exchange or sell your personal information to another organisation for their own marketing purposes.
There are some situations where we may have to share your personal information with other organisations:
- to update microchipping databases when you adopt a dog
- sharing your details to reunite you with a lost animal via a Local Authority Dog Warden
- in some cases we may have to share data about you when requested to do so by statutory agencies such as the police
Your Data Protection Rights
When GSRE is using your personal information having received your consent, you have the right to withdraw that consent at any time provided that:
- this does not override any contractual obligations
- this does not override our legitimate interests
- this does not override our legal obligations
You also have the following rights.
Right to be Informed
You have the right to be told how your personal information will be used. This policy document, and shorter summary statements used on various communications, are intended to be a clear and transparent description of how your data may be used.
Right of Access
You can contact us asking what information we hold on you and to request a copy of that information. From May 2018 we will have 30 days to comply once we are satisfied you have rights to see the requested records and we have successfully confirmed your identity.
Right of Rectification
If you believe our records are inaccurate you have the right to ask for those records to be updated.
Right of Erasure
From May 2018, you have the right to be forgotten (i.e. to have your personally identifiable data deleted). We will be required to keep an appropriate record so that we can make sure you do nott receive future communications. In certain instances, a legal basis may override the right to erasure, for example, the legal requirement to record financial transactions for six years.
Right to Restrict Processing
In certain situations, you have the right to ask for processing of your personal data to be restricted because there is some disagreement about its accuracy or legitimate usage.
Right to Data Portability
Where we are processing your personal data under your consent the law allows you to request data portability from one service provider to another. This right is largely seen as a way for people to transfer their personal data from one service provider to a competitor.
Right to Object
You have an absolute right to stop the processing of your personal data for such things as direct marketing purposes. GSRE does not undertake direct marketing.
Right to Object to Automated Decisions
In a situation where a data controller is using your personal data in a computerised model or algorithm to make decisions that have a legal effect on you, you have the right to object. This right is more applicable to mortgage or finance situations. GSRE does not use any form of automated decision making.
If you want to exercise any of these rights, please use the contact details below.
Notification of Changes to this Privacy Policy
This Privacy Policy may change from time to time as we will continue to update it to reflect new legal requirements.
Contact Details
- For Further Information
- Exercise a Right
- Complaints
By Telephone: 0845 600 6628
By Email: info@gsrelite.co.uk
By Post: German Shepherd Rescue Elite, Gravelle Hatch House, Malacca Farm, West Clandon, Surrey, GU4 7UQ
You also have the right to contact the Information Commissioners Office (ICO) if you have any concerns about Data Protection:
By Telephone: 0303 123 1113
Via Website: www.ico.org.uk
If your complaint is about our fundraising activities and we are unable to resolve it to your satisfaction, you can ask the Fundraising Regulator, with whom we are registered, to consider it:
By Telephone: 0300 999 3407
Via Website: www.fundraisingregulator.org.uk